Remote Legal Support for Growing Law Firms
Vivaro sources full-time nearshore legal support professionals for small and mid-sized law firms and legal departments across the U.S. From Legal Assistants and Client Intake to Case Management Coordinators and Legal Administrative Assistants, we match you with reliable, detail-oriented professionals who work your hours and stay fully aligned with your team’s needs.
Real People. Real Talent. Really Part of Your Team.
Legal Support Roles We Place
PST, EST, CST,MST
2 – 3 Weeks Hiring Timeline
Tailored to Your Needs
We understand the pressure of running a law firm where every unbilled hour is revenue lost. That’s why we take the time to learn your practice โ your case volume, your clients, your workflow โ and match you with legal support professionals ready to take real ownership from day one. Every candidate is handpicked for the pace and precision that legal environments demand โ recruited for accuracy, confidentiality, proactive communication, and the ability to work with minimal oversight.
Legal Intake Specialist
Experience: Legal client intake, inquiry screening, consultation scheduling, client file preparation.
Skills: Personable, organized, professional phone manner, detail-oriented.
Legal Executive Assistant
Experience: Active matter tracking, court deadline management, case status updates, filing coordination.
Skills: Deadline-aware, systematic, organized, reliable follow-through.
Remote Legal Admin
Experience: Attorney support, correspondence drafting, document preparation, scheduling, filing.
Skills: Detail-oriented, highly organized, proactive, professional.
Legal Assistant
Experience: Attorney support, correspondence drafting, document preparation, scheduling, filing.
Skills: Detail-oriented, highly organized, proactive, professional.
Not Sure Which Role To Hire First?
Legal Assistant
About the role:Provides day-to-day support to attorneys across active matters. Drafts correspondence, prepares documents, manages scheduling, handles filing, and assists with general administrative tasks. Stays organized under pressure and follows up proactively without being asked.
Provides direct support to attorneys with drafting, document preparation, scheduling, and filing across active matters.
Legal Intake Specialist
About the role:Handles first contact with prospective clients from the moment they reach out. Screens incoming inquiries, gathers case details, schedules consultations, and prepares client files so attorneys walk into every first meeting fully briefed. Keeps the intake pipeline organized and makes sure no lead falls through the cracks.
Manages first contact with prospective clients. Screens inquiries, schedules consultations, and prepares client files so attorneys walk in fully briefed.
Legal Executive Assistant
About the role:Supports attorneys with high-level administrative and case support. Tracks active matters, manages court deadlines and calendar coordination, drafts correspondence, and keeps case files current. Works closely with attorneys to anticipate needs and make sure nothing misses a deadline.
Supports attorneys with active matter management, deadline tracking, correspondence, and calendar coordination so cases stay on schedule.
Remote Legal Admin
About the role:Handles administrative workflows for the firm from a dedicated remote setup. Manages document preparation, file organization, email correspondence, data entry, and general administrative coordination. Works independently and communicates clearly to keep operations running without constant direction.
Handles document preparation, file organization, correspondence, and administrative coordination for the firm from a fully remote, dedicated setup.
Remote Legal Admin
About the role:Handles administrative workflows for the firm from a dedicated remote setup. Manages document preparation, file organization, email correspondence, data entry, and general administrative coordination. Works independently and communicates clearly to keep operations running without constant direction.
Handles document preparation, file organization, correspondence, and administrative coordination for the firm from a fully remote, dedicated setup.
What Your Legal Support Pros Take Off Your Plate
You know how much a well-organized and fast responsive practice matters for client trust โ but how much back-office work does that take. After sourcing for many growing law firms, we know what kind of talent to bring into your firm, so your attorneys can focus on cases, clients, and billable hours. For law firms of all sizes, outsourcing legal administrative work is one of the most effective ways to reduce overhead while keeping your practice organized and responsive.
Client intake & scheduling
Client intake & scheduling
Case file organization & management
Court filing & docketing support
Legal billing & AR follow-up
Attorney calendar & correspondence
Compliance & regulatory support
Document preparation & management
Client communication & follow-up
Contract tracking & management
Competitor research and market analysis
Inbound & Outbound Legal Support
Practices and Law Firms We Support
From solo practitioners to multi-practice firms, our legal support professionals are recruited to fit the pace and structure of your specific practice. Below are the firm types we work with most.
Solo Practitioners & Of Counsel
Boutique Law Firms (2โ10 Attorneys)
Mid-Size Law Firms
Hear it From Our Happy Clients
Every role we place is customized to meet your specific needs. We are the experts in hiring. You are the expert at your firm. We work together to recruit the best candidates with knowledge of your practice.
Why Hire Legal Support From El Salvador?
El Salvador has more than 20 law and legal studies programs at the university level. Several U.S. law firms have their offices in the country, and many of our candidates have worked directly in those environments. Talent here starts early: by the time a candidate reaches us, most of them bring on experience from law firms, customer care roles, public institutions, or corporate legal departments. They already know the pace, the precision, and the expectations.
Our personalized recruiting process helps law firms build long-term working relationships. You get someone who understands your practice, works like an in-house hire, and stays. That combination is hard to find even in the States.
Legal Education
El Salvador has a strong and growing university pipeline in law, legal administration, and professional services. Universities like Universidad Centroamericana and Universidad Dr. Josรฉ Matรญas Delgado produce candidates specifically trained for legal support, case administration, and client-facing legal roles.
U.S. Business Culture
El Salvador is home to major U.S. legal and professional services operations. That means our candidates donโt just speak English โ theyโre fluent in U.S. legal communication standards, client service expectations, and how American attorneys and firms expect support work to run. It shows up in how they write, how they handle client interaction, and how they manage the operational side of a legal practice.
Time Zone
El Salvador spends half the year on Central Time and half the year on Mountain Standard Time, making management from the United States seamless with your US team.
Experienced Workforce
Over half of El Salvador’s eligible workforce is under 40. From our experience, professionals in El Salvador start their careers early, in formal office enviroments. By their mid-twenties, they bring real professional experience and a sharp, adaptable mindset.
Language
Our candidates range from conversational to near-native English proficiency. They’re familiar with Corporate english nuances, also shaped by El Salvador’s deep experience in the BPO industry and its education system’s emphasis on professional English.
Growing Law Firms Deserve Access to Top Support Talent
Talk to A Legal Staffing Specialist
What Set Our Placements Apart?
We are a U.S. family business. We know what it takes to build a team and find quality talent. So when a founder tells us they’re overwhelmed by local hiring prices, we get it!
We understand the demands the states market places on businesses that want to growโ and that’s why we’ve built a highly experienced recruiting team dedicated to matching you with professionals who have exactly the skills small and mid-sized law firms needs. Every candidate we place is vetted for the confidentiality standards your firm requires โ not just screened for skills, but evaluated for how they handle sensitive information, professional discretion, and the expectations that come with working inside a legal environment.
We handle the entire recruitment processโcompliance, dedicated office space, employee management, and ongoing supportโso you don’t have to.
Custom Fit
Our hiring managers takes time to learn your business and team before start screening candidates. That’s how we find someone who fits, not just someone who qualifies.
Soft Skills
We look beyond experience and technical skills. We screen for independent problem-solving, accountability, proactive communication, adaptability, organization, ownership, and the ability to deliver with minimal oversight.
Long Term
Most of our team members stay with their clients more than two years. That comes from matching right from the start, supporting the relationship after placement, and building an environment where your hire has a real career and learns your business.
Office Space
Your team will be working from our El Salvador headquarters, fully equipped with the workspace and technology needed to do their best work. We’ve built an environment where thrive and have ongoing support from our end.
HR Support
Vivaro doesn’t place someone and move on. Our Recruiting, HR, and Client Success teams stay actively involved after placement through: onboarding, regular check-ins, employee engagement, and performance reviews.
Benefits
Vivaro employees get full health benefits, social security, and PTO—just like a W2 employee in the U.S. That helps us retain top talent for your team.
Ready to Staff Your Legal Team?
Frequently Asked Questions About Outsourcing Legal Support
Why hire legal support from El Salvador specifically?
El Salvador has more than 20 universities with law and legal studies programs, producing legal professionals with strong academic and practical training. Several U.S. law firms maintain offices or working relationships in El Salvador, and many of our candidates have worked directly in those environments. Talent starts young, often entering the workforce with hands-on experience from law firm internships, public sector legal institutions, or corporate legal departments before we ever recruit them.
What are the benefits for my law firm?
Your attorneys get more billable time back. Legal administrative work โ intake, billing, scheduling, document prep, court filing support โ moves off their plate without adding a local hire. You get a full-time professional working your hours, integrated into your systems, at a fraction of U.S. overhead. Vivaro stays involved after placement through check-ins, HR support, and performance reviews.
What legal administrative tasks can be outsourced?
Client intake and scheduling, case file organization, court filing and docketing support, legal billing and AR follow-up, attorney calendar and correspondence, compliance and regulatory filing support, document preparation and management, contract tracking, legal research coordination, and deadline management. Most law firms start with one or two functions and expand from there.
How quickly can we hire a candidate?
Most placements are completed within 2โ4 weeks. Vivaro handles sourcing, vetting, interviews, and onboarding coordination. You receive a curated shortlist โ not a resume stack โ and move to interviews with candidates already screened for your practice area and working style.
Can Vivaro help if I need multiple legal support hires at once?
Vivaro supports firms building out full support teams, not just single placements. Whether you need a legal assistant, a billing specialist, and an intake coordinator at the same time, or are staffing up across multiple practice areas, the recruiting process runs in parallel to keep timelines manageable.
What happens if a placement isn't meeting expectations?
Vivaro doesnโt disappear after day one. Our Client Success team stays in contact through structured check-ins, and HR is involved throughout the employment relationship. If performance issues arise, we work through them with you directly โ the same way an internal HR team would handle it, not the way a vendor does.
Are your team members experienced with platforms like Clio, MyCase, or PracticePanther?
Many of our legal support candidates come in with direct experience on platforms like Clio, MyCase, PracticePanther, and similar practice management tools. For candidates who havenโt used a specific platform before, we look for demonstrated ability to learn systems quickly โ which, in our experience, matters more than knowing one specific software going in.
Will my new team member be working in my time zone?
El Salvador operates in Central Time (CT) and does not observe Daylight Saving Time, so overlap with U.S. time zones is consistent year-round. Most U.S. law firms โ East Coast through Mountain Time โ have full or near-full working-hour alignment with their Vivaro team member.