Hire skilled remote legal admins
Vivaro connects small and mid-sized U.S. law firms with bilingual, full-time legal assistants who work from our offices in El Salvador and support your team in your time zone.
Real People. Real Talent. Really Part of Your Team.
Is your law firm built for growth or just keeping up?
Legal administrative work is the backbone of a successful firm. When admin support is strong, attorneys stay focused on billable work. When it is unstable, firms lose time and opportunities, and struggle to scale. Nearshore legal assistants give growing firms a stable foundation to compete, streamline operations, and move forward without the cost and delays of local hiring.
Signs your administrative foundation is holding your firm back
Billable hours lost
Communication gaps
Growing Backlog
Constant turnover
What Can A Remote Legal Admin Assistant Do?
Our legal assistants in El Salvador are bilingual English-speaking professionals carefully hand-picked for their competencies, skills, attention to detail, and ability to handle sensitive documents.
They can support your team with:
Administrative Support
- Calendar, document, and email management
- Coordination of complex schedules using the firm’s calendaring tools
- Client intake processing
- Billing and invoicing support
- Data entry and file organization
- Travel and meeting coordination
- Drafting correspondence
Client Communication
- Case updates and follow-ups
- CRM and client records management
- Internal communication support
- Call handling and coordination
- Scheduling client consultations
- Managing client inquiries
Research & Documentation
- Legal research support
- Document drafting and review
- Proofreading and editing
- Citation checking
- Contract template preparation
- Presentation creation
Litigation & Case Support
- E-filing in U.S. court systems
- Legal deadline and court date tracking
- Redlining corporate and transactional documents
- Document formatting to firm and court styles
- Version control and matter file organization
- Special projects and case-related support
Profile of a Remote Legal Admin Assistant From Vivaro
Our legal assistants bring hands-on client communication, administrative and operations experience. They work full-time from our physical office in El Salvador to foster a professional work environment and long-term stability. This structure reduces turnover and improves accountability.
Experience: +2 years
Skills:
Client intake, document management, multi-project management.
Profile Highlights
Practice areas we support
Our legal admin assistants have supported U.S. firms across these practice areas:
Other Legal Roles You Can Hire
Our legal professionals have experience supporting growing U.S. law firms across multiple practice areas. Whether you need paralegals, legal intakes, or document preparers, we can help you build a team that fits your firm’s needs. We align each role with your long-term goals.
Legal intake specialist
Experience: High-volume calls, follow-up management, client onboarding, case communication, issue triage and escalation.
Skills: Case documentation, active listening, proficiency in CRMs and Microsoft Office Suite.
Legal administrative assistant
Experience: Billing support, calendar management, file organization, court filing, office coordination.
Skills: Document management, CRM systems, Microsoft Office, billing software, organization.
Paralegal
Experience: U.S. e-filing systems, corporate law assistance, business attorney support, bachelor’s in law.
Skills: Legal document drafting and redlining, project management, legal calendaring, attorney correspondence.
Legal executive assistant
Experience: Calendar management, scheduling, client communication, travel planning, meeting support.
Skills: Organization, communication, multitasking, Microsoft Office proficiency, problem-solving.
ย ย ย ย ย Legal Intake Specialist
Legal intake specialists are the initial touch point between potential clients and your firm. They handle high-volume inbound and outbound calls with professionalism and empathy, manage client screening, CRM data input, and scheduling. They sift through inquiries to identify the cases that fit your firm. Trained to communicate clearly on processes and timelines while staying within scope, they support a consistent client experience from the first call onward, document client interactions, and escalate urgent matters to your legal team, freeing your attorneys to concentrate on billable work.
ย ย Legal administrative assistant
The Legal Administrative Assistant supports a law firm’s daily operations by handling client correspondence, organizing case files, and coordinating attorney calendars. This role manages billing support, court filings, and follow-ups so your team stays organized and on schedule. Trained to handle confidential information with discretion, they keep the firm running smoothly behind the scenes.
ย ย ย ย ย Paralegal
This role drafts, formats, and proofreads corporate and transactional documents, manages U.S. e-filing and document organization, coordinates complex calendars and legal deadlines, and supports attorneys with email correspondence and special projects. Working under attorney supervision and within professional scope, they help legal teams manage multiple priorities and move complex matters forward with accuracy, organization, and pace.
ย ย ย ย ย Legal executive assistant
Legal executive assistants support attorneys and legal leadership teams with scheduling, communication, document preparation, and day-to-day operational coordination. They manage calendars, meetings, records, reports, executive correspondence, and administrative workflows that help law firms stay organized and responsive. From coordinating priorities and handling confidential information to supporting projects and internal communication, they help attorneys stay focused on client work and firm operations moving efficiently.
Why law firms choose Vivaro's legal assistants?
On-site, not remote from home
Your legal admin works from Vivaro’s offices in El Salvador โ ensuring a professional infrastructure, dedicated workspace, HR, and IT support from day one.
Bilingual professionals
Fluent in English, with Spanish available for firms serving bilingual or Spanish-speaking client populations. No accent barrier, no communication gaps.
We handle everything
Your monthly rate covers payroll, PTO, taxes, compliance, legal benefits, onboarding, and dedicated office space. No hidden fees, no HR overhead.
Tailored recruiting for your firm
We go beyond matching resumes to job posts. Every search starts with your practice area, workflow, team culture, and the way your firm operates โ so you get someone who fits from day one.
Getting Started is Simple
