Virtual Legal Assistants for Growing Law Firms
Free your attorneys from routine client and case work. We connect small and mid-sized U.S. law firms with dedicated, bilingual virtual legal assistants who work in your time zoneโso your team can focus on billable work, not back-office tasks.
Real People. Real Talent. Really Part of Your Team.
How Much Attorney Time Are You Losing to Work That Isn't Legal Work?
Every hour an attorney spends chasing a signature, updating a calendar, or walking a new client through intake is an hour not billed. Without dedicated support, that work either lands on your attorneys or gets done lateโand both cost your firm money.
Signs Your Firm Needs a Legal Assistant
Intake Slows Down
New client calls sit in voicemail instead of getting logged and followed up the same day.
Calendars Slip
Court dates and deadlines get compromised when there’s no one dedicated to tracking them.
Files Pile Up
Case documents build up faster than anyone has time to review, organize, and file where they belong.
Attorneys Do Admin Work
Billable hours go to scheduling and paperwork instead of case strategy.
Follow-Up Falls Short
Clients don’t hear back fast enough after a consultation, with no one dedicated to tracking it.
What a Remote Legal Assistant Does
Our legal assistants in El Salvador are bilingual English-speaking professionals. They support your team with client intake, calendar and deadline management, document preparation, and day-to-day case coordination
They can support your team with:
Client Communication
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Answering and logging new client inquiries
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Collecting intake information and entering it into your case management system
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Following up on missing paperwork or signatures so nothing stalls
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Sending status updates so clients aren’t calling to ask what’s happening
Calendar and Deadline Management
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Tracking filing deadlines and court dates
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Scheduling client meetings, depositions, and consultations
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Sending reminders to clients and attorneys ahead of key dates
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Coordinating calendars across multiple attorneys and paralegals
Document Preparation and Case Support
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Drafting and formatting routine correspondence and case documents
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Organizing and maintaining case files in systems like Clio, MyCase, or Filevine
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Proofreading documents before they go out
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Tracking versions so the right document always gets filed or sent
Administrative and Workflow Support
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Managing incoming calls and routing them to the right person
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Preparing case status reports for attorneys
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Coordinating with courts, opposing counsel, and vendors on routine matters
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Handling recurring admin tasks that free up paralegal and attorney time
Profile of a Vivaro Legal Assistant
We carefully select assistants for independent problem-solving, accountability, and proactive communicationโpeople who manage a full administrative workload without being micromanaged. Many also bring client-facing experience or backgrounds in reporting and coordination, so over time you can hand off more complex work and free up more of your own time. Our team members work onsite from our offices in El Salvador, in full-time roles built for stability and professional growth.
Vanessa P.
Experience: +2 years
Skills:
Deadline tracking, document preparation, case management software, client communication.
Profile Highlights
โ Bilingualโ fluent written and verbal English, with Spanish available
๐ Full-time and dedicated โ works exclusively for your firm, not split across multiple clients
โฑ In your time zone โVivaro professionals work a full 40-hour weekly shift, aligned with U.S. office hours, no matter the time zone
๐งญ Case-aware โ Understands the flow of a case file well enough to flag what’s missing before it becomes a problem
๐ฏ Detail-oriented โ Strong attention to detail on deadlines, filings, and client records
Practice Areas We Support
Our legal assistants have supported U.S. firms across these practice areas:
Other Roles You Can Hire
As your business scales, Vivaro can support additional roles. Whether you need an administrative assistant, a billing specialist, or a customer service representative, we can help you build a team that fits small and mid-sized business’s needs.
Legal Intake Specialist
Experience: High-volume calls, follow-up management, client onboarding, case communication, issue escalation.
Skills: Client communication, CRM systems, multitasking, clear case documentation.
Legal Administrative Assistant
Experience: Billing support, calendar management, file organization, court filing, office coordination.
Skills: Document management, CRM systems, Microsoft Office, billing software.
Experience: Calendar management, scheduling, client communication, travel planning, meeting support.
Skills: Clear communication, organization, strong multitasking, Microsoft Office.
Billing Specialist
Experience: Invoice processing, payment follow-up, estimate tracking, job record management, office coordination.
Skills: Billing software, CRM systems, Microsoft Office, detail-oriented.
Operations Specialist
Experience: Process coordination, vendor communication, workflow tracking, reporting, team coordination.
Skills: Organization, process improvement, problem-solving, team communication.
Operations Specialist
Language: English, Spanish
About the role:
The operations specialist supports the processes that keep your business running day to day, from internal coordination and reporting to vendor and task follow-up. This role documents workflows, tracks project status, and flags delays before they become problems, so nothing depends on one person’s memory. Evaluated on ownership as much as experience, they work with minimal oversight and reduce how much you have to manage
Strengths: Organization, proactive problem-solving, clear and friendly communication, dependability
Availability: Full-time, U.S. business hours, all time zones
Billing Specialist
Language: English, Spanish
About the role:
Vivaro Billing specialists keep invoicing, payment follow-up, and account records accurate and current. Familiar with the fast pace of small and mid-sized businesses. They track estimates, reconcile accounts, and follow up on outstanding payments so cash flow stays predictable. Trained to handle financial information with care and discretion, they bring the same attention to detail to every invoice and customer billing communication.
Strengths: Attention to detail, billing software proficiency, Microsoft Office, organized record-keeping, follow-through.
Legal Intake Specialist
Legal intake specialists are the initial touch point between potential clients and your firm. They handle high-volume inbound and outbound calls with professionalism and empathy, manage client screening, CRM data input, and scheduling. They sift through inquiries to identify the cases that fit your firm. Trained to communicate clearly on processes and timelines while staying within scope, they support a consistent client experience from the first call onward, document client interactions, and escalate urgent matters to your legal team, freeing your attorneys to concentrate on billable work.
Skills: Case documentation, active listening, proficiency in CRMs, Microsoft Office Suite.
Legal Administrative Assistant
The Legal Administrative Assistant supports a law firm’s daily operations by handling client correspondence, organizing case files, and coordinating attorney calendars. This role manages billing support, court filings, and follow-ups so your team stays organized and on schedule. Trained to handle confidential information with discretion, they keep the firm running smoothly behind the scenes.
Legal Executive Assistant
Legal executive assistants support attorneys and legal leadership teams with scheduling, communication, document preparation, and day-to-day operational coordination. They manage calendars, meetings, records, reports, executive correspondence, and administrative workflows that help law firms stay organized and responsive. From coordinating priorities and handling confidential information to supporting projects and internal communication, they help attorneys stay focused on client work and firm operations moving efficiently.
Why SMBs Choose Vivaro's Administrative Assistants
Firms choose Vivaro because a legal assistant needs to be trusted with client information and deadlines from day one, and that trust starts with how we recruit.
Our assistants are recruited to meet the pace of small and mid-sized businesses. They bring adaptability, resourcefulness, and consistency. Our HR and Client Success teams stay involved from day one, through onboarding, regular check-ins, and performance reviews.
You get quality support at a sustainable cost, and your hire earns a salary that goes further in El Salvador, at a fraction of what a U.S.-based hire would cost.
On-site, not remote from home
Your Administrative Assistant works from Vivaro’s offices in El Salvador โ with a professional infrastructure, dedicated workspace, HR, and IT support from day one.
Bilingual professionals
Fluent in English, with Spanish available for firms serving bilingual or Spanish-speaking client populations. No accent barrier, no communication gaps.
We handle everything
Your monthly rate covers payroll, PTO, taxes, compliance, legal benefits, onboarding, and dedicated office space. No hidden fees, no HR overhead.
Tailored recruiting for your firm
We go beyond matching resumes to job posts. Every search starts with your practice area, workflow, team culture, and the way your business operates โ so you get someone who fits from day one.
Getting Started is Simple
Build your Legal Support Team Without the Upfront Risk.
You only pay when your new hire starts working.
Frequently Asked Questions About Hiring Virtual Administrative Assistants
Is this the same as a legal assistant I'd hire on a freelance platform?
No. Vivaro’s legal assistants work full-time, exclusively for your firm, from our offices in El Salvador. They are not freelancers splitting time across multiple clients. Every hire goes through background check, is registered with El Salvador’s local social security system (ISSS), and receives full legal benefits. All of this fosters a culture of professional development, career growth, and employee wellbeing, which ensures high employee retention rates.
What does a virtual legal assistant do?
A virtual legal assistant handles client intake, calendar and deadline tracking, document preparation, and day-to-day case coordination for a law firm. Vivaro’s legal assistants work full-time and exclusively for one firm.
Will my administrative assistant be working in my time zone?
Yes. Vivaro’s team members work full-time (40 hours per week) during U.S. business hours, ensuring real-time communication and smooth collaboration with your team and clients.
Can my legal assistant take on more responsibility over time?
Many firms start with core intake and calendar support and gradually delegate more, such as light project management, as trust builds.
Why hire from El Salvador specifically?
El Salvador offers a highly educated, English-fluent workforce with solid office experience, many with backgrounds in U.S. corporate environments. That combination of administrative experience and savings makes it a strong place to find administrative support.
How long does it take to hire an administrative assistant through Vivaro?
Most businesses are matched with qualified candidates within days. We present pre-vetted candidates for you to choose from, then manage HR, payroll, and ongoing support from day one.
Can Vivaro help if I need multiple hires at once?
Yes. Vivaro supports both single hires and building a larger team as your business grows.
Is a legal assistant the same as a paralegal?
No. A legal assistant focuses on client communication, intake, scheduling, document management, and case support. Vivaro’s legal assistants are not positioned as paralegals and do not perform substantive legal work that requires paralegal certification.