Nearshore Staffing for Family Law Firms
Build a reliable remote support team for your family law practice with bilingual professionals trained to support intake, scheduling, document preparation, and client communication. Recruited for the ownership your practice depends on—not just technical experience.
Real People. Real Talent. Really Part of Your Team.
Who Picks Up When Every Line Is Already Busy?
Firms Vivaro Supports
High-Conflict Caseloads
Firms managing custody disputes and contested filings that need consistent, organized intake.
Growing Solo Practices
Solo attorneys and growing firms building a practice without the cost of a local hire.
Overloaded Front Desks
Firms where calls go unanswered and inquiries slip through the cracks.
Scaling Multi-Attorney Firms
Firms adding attorneys but not adding the support staff to match.
How Vivaro Supports Family Law Firms
Intake & Client Screening
New client calls and inquiries get answered, screened, and routed the same day.
- Gathering initial case details and conflict checks
- Logging inquiries and following up with prospective clients
- Routing urgent matters to the right attorney immediately
Case & Document Support
Case files, court documents, and deadlines stay organized as caseloads grow.
- Preparing and organizing pleadings, motions, and discovery documents
- Tracking filing deadlines and court-ordered timelines
- Maintaining case files so nothing gets missed mid-litigation
Scheduling & Court Coordination
Hearing dates, mediation sessions, and consultations get scheduled and confirmed without back and forth.
- Managing attorney calendars and client appointments
- Sending reminders and confirmations to all parties
- Updating case management systems with scheduling changes
Billing & Administrative Support
Invoicing, retainer tracking, and day-to-day admin work stay consistent behind the scenes.
- Processing invoices and tracking retainer balances
- Following up on outstanding payments
- Handling correspondence and routine administrative tasks
Built for growing firms that need legal support that works independently and frees up your time.
Why Nearshore Staffing Works for Family Law Firms
Family law firms need support that responds quickly and stays available during business hours. Vivaro gives firms access to bilingual professionals who work in U.S.-aligned time zones, communicate clearly with clients, and support day-to-day operations without the overhead of adding every role locally.
Custody schedules change fast, and so does what your team needs to handle. We screen for more than resume experience. We evaluate how candidates stay organized, communicate, solve problems independently, and take ownership.
Case files and custody details stay protected under the same confidentiality standards your firm already follows. Ownership here means catching a deadline before it’s missed.
Hear it from our Management team
Dominique Lee, President
We don’t think of ourselves as a staffing vendor, but as a long-term hiring partner. Our recruiting, HR, and client success teams stay involved after placement through onboarding, check-ins, and performance reviews.
Kirsty Doig, Director of Client Relations
We evaluate candidates for more than experience alone. We look for soft skills like problem-solving, accountability, and professionalism, so they work with minimal oversight.
Laura Chico, Director of Human Resources
Once someone is placed, we stay close to both the firm and the employee to make sure expectations stay aligned, communication stays strong, and the relationship stays productive over the long term.
Roles We Place for Family Law Firms
Legal Assistant
Keeps case files, scheduling, and documentation organized so the back office runs smoothly as your caseload grows.
Legal Intake Specialist
Answers every inquiry and manages intake so no potential client is lost to a missed callback.
Executive Assistant
Supports attorneys directly with calendars, correspondence, and day-to-day priorities, so nothing important falls through the cracks.
Case Manager
Tracks deadlines, follow-ups, and case status updates so nothing gets missed as multiple cases move at once.
Client care coordinator
Keeps clients informed and supported throughout their case, reducing calls and easing pressure on your legal team.
Document Specialist
Organizes, prepares, and tracks case documents so nothing is missing when attorneys need them most.
How It Works
We support onboarding, payroll, compliance, and long-term support so your team is set up for success. Our team members work onsite from our offices in El Salvador, supporting U.S.-based clients in full-time roles focused on stability and professional growth.
We learn about your workflow, priorities, and the type of support your family law firm needs most.
Our team recruits and screens remote professionals aligned to your role requirements.
You meet candidates and choose who best fits your firm, at no cost.
We support onboarding, payroll, compliance, and long-term employment support, staying involved after day one.
Frequently Asked Questions About Hiring Remote Teams
What roles can Vivaro place for family law firms?
We support roles such as legal intake specialists, legal assistants, case managers, receptionists, billing coordinators, and executive assistants.
Can you help with intake for a high volume of family law inquiries?
Yes. Fast, consistent intake is one of the highest-value areas for family law firms, since a missed callback can mean a lost client during an already stressful time.
Does your remote staff work U.S. business hours?
Our nearshore model is designed to support collaboration with U.S.-based firms through time-zone alignment and real-time communication.
Can remote staff help track custody or hearing deadlines?
Yes. Legal assistants and case managers help organize hearing dates, filing windows, and follow-ups so nothing gets missed as multiple cases move at once.
Do you handle payroll and compliance?
Vivaro supports hiring, payroll, compliance, and long-term team support as part of its staffing model.
Why hire from El Salvador specifically?
Can Vivaro help if I need multiple hires at once?
How is this different from hiring a freelancer?
Freelancers rotate and rarely learn your process. We recruit long-term team members matched to your practice, so your corporate legal assistant or contract support becomes a consistent part of how your firm runs.
Build a Stronger Support Team For Your Family Law Firm
If your attorneys and internal staff are overloaded with intake, scheduling, or case coordination, Vivaro Nearshore can help you build a reliable remote support team tailored to your firm.