Nearshore Staffing for Immigrationย Law Firmsย
We place bilingualย legal assistants and legal support professionals who manageย form preparation, document collection, and filing deadlines, recruited to fit how your firm handles cases.
Real People. Real Talent. Really Part of Your Team.
Every Case Has a Deadline. Is Your Firm Keeping Up?
Immigration practice runs on volume and deadlines at the same time, and USCIS does not grant extensions for a firm that is short-staffed. Vivaro Nearshore helps growing immigration firms build the legal support they need, from a single hire to a full legal support team.
Firms Vivaro Supports
Solo & Small Immigration Firms
One to ten attorneys managing high case volume without a full support team in place
Growing Immigration Practices
Firms scaling caseload that need consistent form prep and filing support to keep up.
Removal Defense & Asylum Firms
Document-heavy filings that need a case manager or admin support
Firms Needing Long-Term Support
Full-time teams that learn your practice and caseload, not rotating freelancers.
How Vivaro Supports Immigration Law Firms
Intake & Case Screening
- Screen new inquiries for urgency, deadline exposure, and visa status risk
- Qualify leads and confirm consultation scheduling before a case goes cold
- Log intake details consistently so nothing gets lost between attorneys
- Keep response times steady even during high-volume filing periods
Form Preparation & Document Collection
- Prepare and organize petitions, applications, and supporting evidence packets
- Track outstanding documents and follow up with clients directly
- Assemble filing-ready packets so attorneys review and sign off, not build from scratch
- Keep documentation organized and audit-ready case by case
Filing Deadlines & Case Tracking
- Track filing dates, RFE deadlines, and case status across the caseload
- Flag upcoming deadlines before they become a risk
- Maintain a consistent tracking system so nothing slips during a busy season
- Coordinate with attorneys on priority cases needing immediate action
Client Communication & Case Updates
- Manage routine status updates so clients aren’t left wondering
- Handle document requests and follow-up communication
- Triage incoming questions so only complex matters reach the attorney
- Keep clients informed in both English and Spanish where it matters most
Built for growing firms that need legal support that works independently and frees up your time.
Why Nearshore Staffing Works for Immigration Firms
Immigration work is deadline-driven, document-intensive, and often deeply personal for the client. Nearshore staffing gives firms professionals who work in U.S.-aligned time zones, communicate in English and Spanish, and keep filings on track without the cost of adding every role locally.
We look past the resume. We recruit for the ownership it takes to manage petition preparation, evidence tracking, and high-volume intake without missing a filing date.
Hear it from our Management team
Dominique Lee, President
We don’t think of ourselves as a staffing vendor, but as a long-term hiring partner. Our recruiting, HR, and client success teams stay involved after placement through onboarding, check-ins, and reviews.
Kirsty Doig, Director of Client Relations
We evaluate candidates for more than experience alone. We look for soft skills like problem-solving, accountability, and professionalism, so they work with minimal oversight.
Laura Chico, Director of Human Resources
Once someone is placed, we stay close to both the firm and the employee to make sure expectations stay aligned, communication stays strong, and the relationship stays productive over the long term.
Roles We Place for Immigration Law Firms
Legal Assistant
Keeps case files, scheduling, and documentation organized so the back office runs smoothly as your caseload grows.
Legal Intake Specialist
Answers every inquiry and manages intake so no potential client is lost to a missed callback.
Executive Assistant
Supports attorneys directly with calendars, correspondence, and day-to-day priorities, so nothing important falls through the cracks.
How It Works
We learn how your closing process works, and recruit candidates around your needs. We support onboarding, payroll, compliance, and long-term support so your team is set up for success. Our team members work onsite from our offices in El Salvador, supporting U.S. immigration firms in full-time roles focused on stability and professional growth.
We learn about your workflow, priorities, and the type of support your firm needs most.
Our team recruits and screens remote professionals aligned to your role requirements.
You meet candidates and choose who best fits your firm.
We support onboarding, payroll, compliance, and long-term employment support, staying involved after day one so your team is set up for success.ย
Frequently Asked Questions About Hiring Remote Teams
What does a legal assistant do for an immigration law firm?
A legal assistant supports form preparation, document collection, filing deadline tracking, and client status updates. On your Vivaro team, they manage the volume and precision immigration casework demands so attorneys focus on strategy and complex legal issues.
What roles can Vivaro place for immigration firms?
We support firms with roles such as legal assistants, case managers, legal intake specialists, document specialists, billing coordinators, and executive assistants. Whether you need a single hire or a full legal support team, we can build it around your caseload.
Can a legal assistant prepare and file immigration forms?
A legal assistant supports form preparation, evidence gathering, and document organization under attorney supervision. They prepare the packet so your attorney reviews, finalizes, and signs off. Your attorneys remain responsible for legal advice and final filings.
Why hire from El Salvador specifically?
El Salvador offers a highly educated, English-proficient workforce familiar with U.S. business environments. Strong talent combined with nearshore cost efficiency makes it a practical location for remote legal support built around a closing practice.
How is this different from hiring a freelancer?
Freelancers rotate and rarely learn your case types or filing process. We recruit long-term team members matched to your practice, so your team member becomes a consistent part of how your firm runs.
Does your remote staff work U.S. business hours?
Our nearshore model is built for collaboration with U.S.-based firms through time-zone alignment and real-time communication.
Can Vivaro help if I need multiple hires at once?
Absolutely. Vivaro supports both individual hires andย multi assistantย scaling, helping law firms grow their legal support teams efficiently and consistently as demand increases.
Build a Stronger Support Team For Immigration Law Firm
If your attorneys are buried in form prep, document collection, or filing deadlines, Vivaro Nearshore can help you build a remote legal support team recruited around your caseload, from a single hire to a full legal support team.