Nearshore Staffing for Trust and Estateย Law Firms
Build a reliable remote team for your trust and estate practice with bilingual professionals trained to support probate filings, estate administration, and client communication, chosen for discretion and follow-through as much as experience.
Real People. Real Talent. Really Part of Your Team.
What Happens to a Filing Deadline When No One's Watching the Calendar?
Firms Vivaro Supports
Solo and Growing Firms
Solo attorneys buildingย a trustย and estate practice without a local hire
Firms Scaling Services
Practices adding trust administration work while keeping overhead lean
Sensitive Family Matters
Firms handling estate disputes where families need clear, calm, timelyย communication
Active Probate Caseloads
Firms managing multiple open estates that need consistent filing and document tracking
How Vivaro Supports Trust and Estate Law Firms
Probate & Court Filing Support
Filings, deadlines, and court documentation stay tracked so nothing is missed.
- Preparing and organizing probate petitions and supporting documents
- Tracking filing deadlines and court-ordered timelines
- Maintaining updated records as cases move through probate
Estate Administration Support
Asset inventories, creditor notices, and distribution records stay organized throughout administration.
- Drafting and sending creditor notices from attorney-approved templates
- Organizing asset inventories and estate accounting records
- Tracking distribution schedules and correspondence with beneficiaries
Client & Family Communication
Beneficiaries and family members get timely updates without pulling attorneys off casework.
- Screening new client inquiries, gathering initial case details, and routing consultations to the right attorney
- Sending status updates and following up on pending documentation
- Managing incoming inquiries and routing urgent matters to the attorney
- Logging all correspondence to keep the case record complete
Billing & Administrative Support
Invoicing, trust accounting support, and day-to-day admin stay consistent behind the scenes.
- Processing invoices and tracking retainer balances
- Supporting trust accounting documentation under attorney direction
- Handling routine correspondence and administrative tasks
Built for growing firms that need legal support that works independently and frees up their time.
Why Nearshore Staffing Works for Trust and Estate Law Firms
Trust and estate firms need support that is careful, organized, and consistent, especially when a family is relying on the process to go smoothly. Vivaro gives firms access to top-tier professionals who work in U.S.-aligned time zones and support day-to-day operations. Hiring a remote legal assistant, or any other kind ofย admin support this way, means scaling while keeping overhead manageable.ย
A probate filingย doesn’tย wait for someone to figure it out. We screen beyond resume experience. We look for candidates who take ownership of a deadline the moment it lands on their desk,ย communicate clearly, and solve problems independently. Estate details and family financial information stay protected under the same confidentiality standards your firm already follows.ย
Our team members work onsite from our offices in El Salvador, supporting U.S.-based firms in full-time roles focused on stability and professional growth.ย
Hear it from our Management team
Dominique Lee, President
We don’t think of ourselves as a staffing vendor, but as a long-term hiring partner. Our recruiting, HR, and client success teams stay involved after placement through onboarding, check-ins, and performance reviews.
Kirsty Doig, Director of Client Relations
We evaluate candidates for more than experience alone. We look for soft skills like problem-solving, accountability, and professionalism, so they work with minimal oversight.
Laura Chico, Director of Human Resources
Once someone is placed, we stay close to both the firm and the employee to make sure expectations stay aligned, communication stays strong, and the relationship stays productive over the long term.
Roles We Place for Trust and Estate Law Firms
Legal Assistant
Keeps case files, scheduling, and documentation organized so the back office runs smoothly as your caseload grows.
Legal Intake Specialist
Answers every inquiry and manages intake so no potential client is lost to a missed callback.
Executive Assistant
Supports attorneys directly with calendars, correspondence, and day-to-day priorities, so nothing important falls through the cracks.
Case Manager
Tracks deadlines, follow-ups, and case status updates so nothing gets missed as multiple cases move at once.
Client care coordinator
Keeps clients informed and supported throughout their case, reducing calls and easing pressure on your legal team.
Billing Specialist
Handles invoicing, payment follow-up, and account reconciliation so your revenue keeps moving without the admin load.
Document Specialist
Organizes, prepares, and tracks case documents so nothing is missing when attorneys need them most.
How It Works
We learn how your practice works, recruit candidates around your needs. We support onboarding, payroll, compliance, and long-term support so your team is set up for success. Every candidate is hand-selected against your requirements and brings accuracy and an understanding of the confidentiality your practice demands.
We learn about your workflow, priorities, and the type of support your firm needs most.
Our team recruits and screens remote professionals aligned to your role requirements.
You meet candidates and choose who best fits your firm.
We support onboarding, payroll, compliance, and long-term employment support, staying involved after day one so your team is set up for success.ย
Frequently Asked Questions About Hiring Remote Teams
What roles can Vivaro place for trust and estate law firms?
e place legal intake specialists, legal assistants, case managers, receptionists, billing coordinators, and executive assistants. Whether you need one person or a full support team, we build it around your firm’s workflow.
Can you help with legal intake support?
Yes. Intake support can help business and contract firms respond quickly to new inquiries, qualify prospects, and provide a consistent client experience
Does your remote staff work U.S. business hours?
Our nearshore model is designed to support collaboration with U.S.-based firms through time-zone alignment and real-time communication.
Can remote staff handle sensitive family and financial information?
Yes. Estate and financial details stay protected under the same confidentiality standards your firm already follows. Our staff works within your existing systems and alongside your U.S.-based providers, maintaining the data protection practices already required by legal firms.
Do you handle payroll and compliance?
Vivaro supports hiring, payroll, compliance, and long-term team support as part of its staffing model.
Why hire from El Salvador specifically?
Can Vivaro help if I need multiple hires at once?
How is this different from hiring a freelancer?
Freelancers rotate and rarely learn your process. We recruit long-term team members matched to your practice, so your corporate legal assistant or contract support becomes a consistent part of how your firm runs.
Build a Stronger Support Team For Trust and Estate Law Firm
If your attorneys and internal staff are overloaded with filings and administration, we can help you build a reliable remote team tailored to your firm.