Remote Staffing for Real Estate and Constructionย Law Firms
Build a reliable remote support team for your real estate and construction practice with bilingual professionals trained to support contract review, closing coordination, and lien tracking, so lien deadlines and closing dates stay on track without adding headcount.
Real People. Real Talent. Really Part of Your Team.
What's a Missed Lien Deadline Actually Cost Your Client?
A missed contingency date can unravel a closing that was already scheduled. Vivaro helps growing real estate and construction firms build remote teams that keep filings, documentation, and client communication moving.
Firms Vivaro Supports
High-Volume Closings
Firms handling frequent transactions that need consistent contract and closing support.
Construction Dispute Caseloads
Practices managing lien claims and contract disputes across multiple active projects.
Growing and Solo Practices
Solo attorneys and growing firms managing casework without a full support team in place.
Multi-Project Portfolios
Firms representing developers and contractors with several ongoing projects at once.
How Vivaro Supports Real Estate and Construction Law Firms
Contract & Closing Support
Purchase agreements, disclosures, and closing documents stay accurate and on schedule.
- Draft and review purchase agreements, disclosures, and amendments
- Track contingency deadlines and closing timelines
- Prepare closing document packages for attorney review
- Coordinate with title companies and lenders on outstanding items
Lien & Deadline Tracking
Mechanics lien filings and contract deadlines stay tracked so nothing is missed.
- Monitor mechanics lien filing windows across active projects
- Flag statute-driven deadlines before they lapse
- Maintain a running deadline calendar across multiple matters
- Track notice requirements tied to lien and bond claims
Client & Project Communication
Buyers, sellers, and contractors get timely updates without pulling attorneys off casework.
- Send buyers, sellers, and contractors status updates on transactions
- Schedule and confirm closings, inspections, and walkthroughs
- Field routine client questions so attorneys stay on casework
- Relay project updates between contractors, developers, and counsel
Billing & Admin Support
Invoicing, retainer tracking, and day-to-day admin stay consistent behind the scenes.
- Process invoicing and track outstanding client balances
- Maintain case and matter files in your practice management system
- Handle day-to-day scheduling, filing, and correspondence
- Support intake for new transactions and disputes
Built for growing firms that need legal support that works independently and frees up their time.
Why Nearshore Staffing Works for Real Estate and Construction Law Firms
Real estate and construction firms need support that keeps pace with tight closing timelines and strict lien filing deadlines. We connect firms with bilingual legal and administrative support staff who work in U.S.-aligned time zones without the overhead of adding every role locally.
We handpick candidates suited for the specific needs of a growing firm; that’s why soft skills are the core of our vetting process. Aside from technical experience, we prioritize candidates who are independent problem-solvers and proactive communicators, accountable, adaptable, and organized,ย with full ownership of their work and the ability to deliver results with minimal oversight.
Our team members work onsite from our offices in El Salvador, supporting U.S.-based firms in full-time roles focused on stability and professional growth. That means real continuity, and a team member who grows with your practice.
ย Hear it from our Management Team
Dominique Lee, President
We don’t think of ourselves as a staffing vendor, but as a long-term hiring partner. Our recruiting, HR, and client success teams stay involved after placement through onboarding, check-ins, and performance reviews.
Kirsty Doig, Director of Client Relations
We evaluate candidates for more than experience alone. We look for soft skills like problem-solving, accountability, and professionalism, so they work with minimal oversight.
Laura Chico, Director of Human Resources
Once someone is placed, we stay close to both the firm and the employee, making sure expectations are aligned, communication stays strong, and the relationship stays productive over the long term.
Roles We Place for Real Estate and Construction Law Firms
Legal Assistant
Keeps case files, scheduling, and documentation organized so the back office runs smoothly as your caseload grows.
Legal Intake Specialist
Answers every inquiry and manages intake so no potential client is lost to a missed callback.
Executive Assistant
Supports attorneys directly with calendars, correspondence, and day-to-day priorities, so nothing important falls through the cracks.
Case Manager
Tracks deadlines, follow-ups, and case status updates so nothing gets missed as multiple cases move at once.
Client Care Coordinator
Keeps clients informed and supported throughout their case, reducing calls and easing pressure on your legal team.
Billing Specialist
Prepares invoices, tracks payments, and follows up on outstanding balances so cash flow stays predictable.
How It Works
We learn how your practice works and recruit candidates around your specific needs. We are a long-term hiring partner, so we stay involved after placement, supporting your team through regular performance reviews and ongoing employee management. We handle payroll, compliance, and onboarding, so your team is set up for success.
We learn about your workflow, priorities, and the type of support your firm needs most.
Our team recruits and screens remote professionals aligned to your role requirements.
You meet candidates and choose who best fits your firm.
We support onboarding, payroll, compliance, and long-term employment support, staying involved after day one so your team is set up for success.ย
Frequently Asked Questions About Hiring Remote Teams
What roles can Vivaro place for real estate and construction law firms?
We support roles such as legal intake specialists, legal assistants, case managers, receptionists, billing coordinators, and executive assistants, among others. As part of our tailored recruiting process, we adapt to your firm’s specific hiring needs. If you need a different role, reach out and we can discuss how to build it into your team.
Can you help with contract and closing coordination?
Yes. Our legal support staff keeps contracts, disclosures, and closing documents on schedule, one of the highest-value areas for growing firms managing a high volume of transactions.
Does your remote staff work U.S. business hours?
Our nearshore model is designed to support collaboration with U.S.-based firms through time-zone alignment and real-time communication.
Why hire from El Salvador specifically?
Can Vivaro help if I need multiple hires at once?
Absolutely. Vivaro supports both individual hires and multi-assistant scaling, helping law firms grow their legal support teams efficiently and consistently as demand increases.
Do you handle payroll and compliance?
Vivaro supports hiring, payroll, compliance, and long-term team support as part of its staffing model.
Build a Stronger Support Team For Your Real Estate and Construction Firm
Tailored recruiting to build a team you trust. You only pay when your employee starts working