Remote legal executive assistants to keep your firm moving forward
Vivaro connects small and mid-sized U.S. law firms with bilingual, full-time remote executive assitants who work from our offices in El Salvador and support your team in your time zone.
Real People. Real Talent. Really Part of Your Team.
Are you spending more time managing than practicing?
Attorneys lead best when they can focus on clients and cases that grow their firm. Remote executive assistants give busy attorneys the support they need to stay billable, organized, and ahead, without the cost and delays of local hiring.
Signs your executive support is holding your firm back:
Billable hours lost
Attorneys spending billable hours on scheduling, intake, and email
Communication gaps
Time-sensitive client updates going unanswered while you manage operations
Growing backlog
Deadlines and details slipping due to day-to-day coordination
Constant turnover
No reliable admin structure. High turnover in U.S. makes it even harder
What can a remote legal executive assistant do?
Our executive assistants in El Salvador are bilingual English-speaking professionals carefully hand-picked for their adaptability to changing priorities, organization skills, tech savviness, and ability to handle sensitive documents.
They can support your team with:
Calendar and schedule management
- Coordinate internal and external meetings end to end
- Send reminders, prep agendas, and track follow-ups
- Reschedule and resolve conflicts proactively
- Manage complex, multi-priority calendars across time zones
- Data entry and file organization
Client communication
- Draft, review, and send executive emails and responses
- Manage inbox organization and prioritization
- Coordinate communication between leadership and internal teams
- Handle client-facing correspondence with professionalism and discretion
Travel and logistics
- Book flights, accommodations, and ground transportation
- Build detailed travel itineraries with supporting documents
- Manage changes, cancellations, and last-minute adjustments
- Coordinate logistics for off-sites, conferences, and events
Administrative and project support
- Prepare reports, presentations, and briefing documents
- Track action items, deadlines, and project milestones
- Conduct research and compile information for executive review
- Manage file organization, CRM entries, and internal records
Profile of a remote legal executive assistant from Vivaro
Our executive assistants bring hands-on experience in legal administrative and management support, staying aligned with leadership priorities without being micromanaged. They work full-time from our office in El Salvador to foster a professional work environment and long-term stability.
Experience: +2 years
Skills: Project management, diverse CRM platforms, calendar coordination
Profile Highlights
Practice areas we support
Our legal admin assistants have supported U.S. firms across these practice areas:
Other legal roles you can hire
Our legal professionals have experience supporting growing U.S. law firms across multiple practice areas. Whether you need paralegals, legal intakes, legal assistants or document preparers, we can help you build a team that fits your firm’s needs. We align each role with your long-term goals.
Legal intake specialist
Experience: High-volume calls, follow-up management, client onboarding, case communication, issue triage and escalation.
Skills: Case documentation, active listening, proficiency in CRMs and Microsoft Office Suite.
Legal administrative assistant
Experience: Billing support, calendar management, file organization, court filing, office coordination.
Skills: Document management, CRM systems, Microsoft Office, billing software, organization.
Paralegal
Experience: U.S. e-filing systems, corporate law assistance, business attorney support, bachelor’s in law.
Skills: Legal document drafting and redlining, project management, legal calendaring, attorney correspondence.
Legal executive assistant
Experience: Calendar management, scheduling, client communication, travel planning, meeting support.
Skills: Organization, communication, multitasking, Microsoft Office proficiency, problem-solving.
Legal Intake Specialist
Language: English, Spanish
Legal intake specialists are the initial touch point between potential clients and your firm. They handle high-volume inbound and outbound calls with professionalism and empathy, manage client screening, CRM data input, and scheduling. They sift through inquiries to identify the cases that fit your firm. Trained to communicate clearly on processes and timelines while staying within scope, they support a consistent client experience from the first call onward, document client interactions, and escalate urgent matters to your legal team, freeing your attorneys to concentrate on billable work.
Legal administrative assistant
Language: English, Spanish
The Legal Administrative Assistant supports a law firm’s daily operations by handling client correspondence, organizing case files, and coordinating attorney calendars. This role manages billing support, court filings, and follow-ups so your team stays organized and on schedule. Trained to handle confidential information with discretion, they keep the firm running smoothly behind the scenes.
Paralegal
Language: English, Spanish
This role drafts, formats, and proofreads corporate and transactional documents, manages U.S. e-filing and document organization, coordinates complex calendars and legal deadlines, and supports attorneys with email correspondence and special projects. Working under attorney supervision and within professional scope, they help legal teams manage multiple priorities and move complex matters forward with accuracy, organization, and pace.
Legal executive assistant
Language: English, Spanish
Legal executive assistants support attorneys and legal leadership teams with scheduling, communication, document preparation, and day-to-day operational coordination. They manage calendars, meetings, records, reports, executive correspondence, and administrative workflows that help law firms stay organized and responsive. From coordinating priorities and handling confidential information to supporting projects and internal communication, they help attorneys stay focused on client work and firm operations moving efficiently.
Why law firms choose Vivaro's legal assistants?
Law firms choose Vivaro because they need more than coverage. Our legal executive assistants bring real professional experience, accuracy, understanding of confidentiality, and consistency in a law firm environment.
On-site, not remote from home
Your legal admin works from Vivaro’s offices in El Salvador — ensuring a professional infrastructure, dedicated workspace, HR, and IT support from day one.
Bilingual professionals
Fluent in English, with Spanish available for firms serving bilingual or Spanish-speaking client populations. No accent barrier, no communication gaps.
We handle everything
Your monthly rate covers payroll, PTO, taxes, compliance, legal benefits, onboarding, and dedicated office space. No hidden fees, no HR overhead.
Tailored recruiting for your firm
We go beyond matching resumes to job posts. Every search starts with your practice area, workflow, team culture, and the way your firm operates — so you get someone who fits from day one.
Getting Started is Simple
Build your legal team without the upfront risk.
You only pay when your new hire starts working.
Frequently asked questions about hiring remote legal executive assistants
What is a remote legal executive assistant?
Remote executive assistants handle a wide range of support tasks, including calendar and schedule management, email correspondence, travel planning, report preparation, CRM updates, meeting coordination, and administrative project support. In a law firm context, they also support client communication, document organization, and workflow coordination for attorneys and firm leadership.